Job Description

The NYC office of a global investment firm is looking for a Receptionist/Administrative Assistant to support their NYC office. This is a fully on-site position (not hybrid), the hours are 8-6 and it's a great opportunity for someone with a couple of years of related experience in a large corporate environment, doing Reception, Admin or Office Coordinator/Manager, who is looking to take their career to the next level.

Responsibilities include:

• Welcome visitors and direct them appropriately and answer, screen and forward any incoming phone calls;
• Manage and update conference room reservations within Outlook;
• Receive and sort daily mail/deliveries/couriers; ensure all packages are delivered to appropriate party;
• Stock the kitchen and supply room daily and assist other admins with ordering catering for meetings as needed;
• Ensure reception area is maintained in an orderly fashion;
• Provide administrative support to designated professionals and teams;
• Coordinate internal and external meetings, including conference room scheduling, catering, materials preparation, and logistics;
• Assist with travel booking, itineraries, ground transportation, and track expense reports;
• Prepare, edit, and distribute correspondence, presentations, reports, and other documents as needed;
• Support team projects and initiatives by coordinating logistics, tracking action items, and following up on deliverables;
• Act as a back-up admin for other admins during travel, sick days, etc;
• Assist in the planning of office events & culture initiatives.

Desired Skills and Experience:

• Bachelor’s Degree Preferred
• Approx 1-3 years experience in a large corporate setting providing reception, admin or office coordinator support
• Attention to detail in the execution of every task incorporating a high degree of professionalism
• Proven proficient working with Microsoft Office Suite; Experience with Concur a Plus
• Good time manager with ability to recognize and set shifting priorities
• Ability to be flexible to the needs of the day and maintain a calm composure

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